Deline

What does Deline do with a Spanish payroll month?

Deline works out each person's pay for the month (gross, IRPF, Social Security, net and the employer's cost) and turns it into journal drafts in your books. It does not pay anyone and it does not file anything with Social Security or the tax office. You or your adviser still do that outside Deline.

  • L2 · Explanation
  • WhereSpain
  • WhoOwner, Accountant
  • PlanBasic and up
  • Timeabout 1 min

Where is it?

In Accounting → Payroll. The screen has two parts: Set up employer and employees for the business and each person's contract, and Prepare payroll for the month. Setting up payroll is done by an owner: others see "An owner must complete payroll setup for this business."

What happens in a month?

  • In Monthly payroll you choose the Payroll month, the Pay date and a Run reference, such as PAY-2026-10.
  • For each person you choose Monthly salary or Hours worked. You can add overtime and additional pay under Adjustments & special circumstances.
  • You tick "I've checked the evidence (timesheets, contracts) for everyone selected for …". Deline does not check timesheets for you.
  • Press Review payroll. You see Total earnings, Net pay and Employer cost, and per person Gross, IRPF, Social Security and Net. Deline says "Check each person's figures. Nothing is posted or paid until you approve the drafts."
  • Tick "I reviewed these figures and want to create the journal drafts." and press Create journal drafts. Deline says Journal drafts created and Ready for approval in Journals.

When does it reach the books?

Only when the drafts are approved and posted. If you may approve and post journals, Deline offers Post payroll: "You can post this payroll now: the books check it, approve it in your name and post it in one step." Otherwise Open in Journals takes you to the drafts, and an owner or accountant posts them there.

What does Deline not do?

  • It does not pay salaries and does not send any payroll file to Social Security or the tax office.
  • Some cases are not covered yet. Deline then says "This situation isn't supported by payroll here yet. Your adviser can handle this person's month."

If something goes wrong

  • "{month} already has payroll drafts (…). Running it again could pay people twice.": open the existing payroll and correct it with Edit inputs instead.
  • "The earlier payroll is already posted. Record a correcting journal instead.": a posted month is not changed; it is corrected with a new journal.
  • "Someone isn't registered with Social Security for the whole of this month. Check their start or end date.": check the person's dates in Set up employer and employees.
  • "This pay is below the minimum wage for the hours worked. Check the hours or the employee's salary."
  • "This month's accounting period is closed or locked. Open it in Periods, then review again."
  • "Payroll isn't switched on for this business yet. Ask support to turn it on."
  • "Your last payroll for … didn't finish": press Resume. Nothing is deleted.

Explanation written from the Deline app's own screens and texts (build eba146497 (Deline cf723fe1f)); it has no steps to check.